good day/evening everyone
last year we made changes to our Constitution and Bylaws – hoping to make things a little easier
FOR CANDIDATES:
Nominations opened on the third Tuesday of September, during the regular General Membership. Nominations will close at 4:00 pm the second Tuesday of October. You must submit your name, seconded by a member, stating your intention to run for office and which position you wish to run for to the COPE Local 96 email (cope96@tbaytel.net) and the Election Chair’s email (schampagne@copeontario.ca).
The nominee has the option to provide a brief outline and picture of themselves. The outline will be uploaded to the COPE Local 96 website. All nominations will be reviewed by the LRS, Treasurer and Sargent-at -Arms to confirm eligibility. The nominee will receive an email confirming their eligibility.
The positions up for Election, for 2-year terms, include:
- President
- Executive Vice President
- Treasurer
- Recording Secretary
- Sergeant-At-Arms
- Unit VP of Thunder Bay Regional Health Science Centre
- Unit VP of Lakehead University
FOR VOTERS:
COPE 96 Members wishing to vote in the election will be required to register to vote.
Registration will open on the third Tuesday of September during the regular General Membership meeting. Members who wish to vote must send an email with their current email address, to the COPE Local 96 email. (cope96@tbaytel.net) and the Election Chair’s email (schampagne@copeontario.ca).
A list/spreadsheet will be kept and will be available to the membership. Voting registration will close at 4:00 pm the second Tuesday of October – giving time for the LRS, Treasurer and Sargent-at-Arms to confirm eligibility. The election will be administered by COPE Ontario. An email will be sent to all registered member’s email addresses.
ELECTION DAY:
The election will take place on the first Tuesday of November. The voting will be open for 24 hours. The results will be sent to the Labour Relations Specialist (LRS) who will send an email to the current president to distribute to the membership.
The full set of bylaws concerning Local Elections has been included below for your reference. If you have any questions, please reach out to Steven Champagne, Election Chair, at schampagne@copeontario.ca.
ARTICLE 9 ELECTIONS
Section 1: It shall be the aim of the Union to elect to the Executive Board the most capable members of the various groups comprising the membership of the Union.
Section 2: The officers and members of the Executive Board and standing committees shall be elected by the membership and shall hold office for a term of two (2) years and be elected by the membership for the above term. (Election of the Unit Vice-Presidents and Unit Bargaining Chair (Northern Credit Union) as per Article 8, section 2 a)
Section 3: Nominations will open on the third Tuesday of September, during the regular General Membership meeting of each election year. Nominations will close at 4:00 pm the second Tuesday of October on the election year. You must submit your name, seconded by a member, stating your intention to run for office and which position you wish to run for. The nominee has the option to provide a brief outline and picture of themselves. The outline will be uploaded to the COPE Local 96 website. All nominations will be reviewed by the Treasurer and Sargent-at -Arms to confirm eligibility. The nominee will receive an email confirming their eligibility. Section 3a: COPE 96 Members wishing to vote in the election will be required to register to vote.
Registration will open on the third Tuesday of September during the regular General Membership meeting. Members who wish to vote must send an email with their current email address, to the COPE Local 96 email. A list/spreadsheet will be kept and will be available to the membership. Voting registration will close at 4:00 pm the second Tuesday of October – giving time for the Treasurer and Sargent-at-Arms to confirm eligibility. The election will be administered by COPE Ontario. An email will be sent to all registered member’s email addresses.
The election will take place on the first Tuesday of November. The voting will be open for 24 hours. The results will be sent to the Labour Relations Specialist (LRS) who will send an email to the current president to distribute to the membership.
Section 4: Inauguration shall take place after elections.
Section 5: No member of this Union shall be permitted to vote unless he/she is in good standing in the Union.
Section 6: a) No person shall be elected or appointed to an office in or as an Executive Board member of the Union unless they have been an active member of this Union in continuous good standing for at least the preceding twelve (12) months and has attended 50% of the past years general membership meetings except as provided in Article 8, Section 7.
NOTE FROM THE ELECTION CHAIR: As outlined in the September GMM where nominations were opened, the only exception to Section 6 a), as provided for under Article 8, Section 7, is if a member who does not meet the criteria outlined puts their name forward and there are no other members running who are eligible.
- b) No person shall be elected or appointed President or Executive Vice President without serving at least one term on the executive.
Section 7: No member shall hold more than one of the offices specified in Article 7, Section 1 at one and the same time.
Section 8: The candidate(s) receiving the greatest number of votes cast for the respective offices shall be declared elected.
Section 9: No votes for any member who is not duly nominated and listed on the ballot may be counted by the Election Board. (No sticker or write-in candidates)
Section 10: No voting by proxy or mail ballot shall be allowed.
Section 11: All Officers and Executive Board members shall be inaugurated immediately following the election at the regular membership meeting of the Union. They shall assume the duties on the first day of the month (December) following the Elections. Before entering upon the duties of their respective offices, the newly elected officers shall subscribe to the following installation obligation:
“I,…………………, do hereby sincerely pledge my word and honour to perform the duties assigned to me in the Local Union Constitution and ByLaws, to the best of my ability and with complete good faith to support, advance and carry out all official policies of the Local Union and to promote a harassment and discrimination free environment. I will at all times devote my efforts to further the aims, objectives and best interest of the Canadian Office and Professional Employees Union. I will also surrender all books, papers, electronic data and other property of this Local Union in my possession to my successor in office”.